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Pittsboro Board of Commissioners meeting information

Posted Sunday, April 10, 2005

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Pittsboro has the Commissioner-Manager form of local government. Policy is set by the Mayor and Board of Commissioners who are elected by the people. The policy is implemented by the Town Manager, who is appointed by the Commissioners. The Commissioners decide what is to be done. The Town Manager operating through the entire Town staff does it. This separation of policy-making and policy administration is considered the most economical and efficient form of Town government.

Commissioner Meetings:

The Town Board meets in regular session twice each month in the Town Board Room of the Administrative Office Complex. These meetings are open to the public and are held on the following schedule:

* 2nd Monday 7:00 pm
* 4th Monday 7:00 pm

Pittsboro Town Hall
PO Box 759 - 635 East St.
Pittsboro, NC 27312

Telephone: 919-542-4621
Fax: 919-542-7109

At these meetings, the Town's business is conducted and ordinances and resolutions, the laws of Pittsboro, are enacted. Ordinances take effect upon their adoption when approved by a majority of the Commissioners. All ordinances must be in writing. They are introduced at one meeting and voted on at a subsequent meeting. The Commissioners may, however, by an affirmative vote of five (5) members, elected to suspend the rules of order and adopt an ordinance at the same meeting it is introduced. The Commissioners frequently use this procedure.

Commissioners receive the agenda for a Board meeting, together with detailed background material, on the Thursday prior to each regular meeting. This gives them the opportunity to study each item on the agenda prior to the meeting and consult with the Town Manager or Town staff members. If no additional pertinent facts are presented at the meeting, items are often acted upon without further discussions, particularly in routine matters. This procedure helps Commissioner meetings to move more expeditiously.

Informal Work Sessions:

Occasionally, the Commissioners schedule a work session. The work session is to discuss matters requiring more in-depth explanation, study or discussion. These meetings are open to the public.

How a Citizen Can Be Heard:

Citizens may appear before the Board to be heard on any subject related to Town government. A provision is made on each Town Board agenda for CITIZENS MATTERS. At this time, citizens are encouraged to bring to the Commissioners' attention matters that are not otherwise specifically listed on the agenda. If the matter you are interested is specifically listed on the agenda, you are asked to address that issue when it is being considered. If you desire to be heard, you are asked to advise the Mayor in which item you are interested in at the time it appears on the agenda. You will be requested to use the speaker's stand, give your name and address and identify any group that you represent. The Town Clerk prepares the minutes of the meetings. After approval by the Commissioners, these become the official record of the proceedings. The entire meeting is tape recorded for accuracy in preparing the minutes.

Public Hearings:

Prior to the enactment of some ordinances or resolutions, the law requires that the Board of Commissioners conduct a public hearing in order that the public may have an opportunity to be heard. The most common of these are zoning ordinance changes, the ordering of public improvements and determination of assessments. Most public hearings are conducted in the general course of a regular meeting and are usually scheduled for the second meeting in the month. During this process the citizens speak and the Board listens to comments.

Agenda and Minutes:

Agendas for the Board of Commissioners meetings are prepared for each scheduled meeting by the Town Clerk and generally available by Friday 5:00pm preceding the scheduled meeting, and posted to the website. If you wish to be placed on the printed agenda to address the Board of Commissioners, you may do so by contacting the Town Clerk by Wednesday noon preceding the scheduled meeting.

Minutes of the meetings are available in the Town Clerk's Office after approval by the Board of Commissioners and can be viewed by appointment. Please contact the Town Clerk at (919)542-4621 ext. 24.

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