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Chatham Board of Commissioners meeting agenda - 2/16/09

Posted Monday, February 16, 2009

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The Chatham County Board of Commissioners will meet on Monday, February 16 at the County Courthouse in Pittsboro, NC at 6 p.m.

INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA and CONSENT AGENDA
The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or citizen. The Consent Agenda contains the following items:

1. Minutes: Consideration of a request for approval of Board Minutes for regular meeting held January 26, 2009, work session held January 26, 2009, regular meeting held February 02, 2009 and work session held February 02, 2009

2. Tax Releases and Refunds: Consideration of a request to approve tax releases and refunds

3. Grant Application Approval for a NC State Library LSTA Strengthening Public and Academic Library Collections Grant: Consideration of a request to approve a grant application in the amount of $25,000 to the NC LSTA Strengthening Public and Academic Library Collections Grant to fund the purchase of books to strengthen the Library's collection in the area of health care and self management of chronic disease

4. Grant Application Approval for Department of Justice Office on Violence Against Women Grant: Consideration of a request to approve a grant application in the amount of $350,000 to the North Carolina Department of Justice Office on Violence Against Women for a three-year grant

5. Funds Acceptance for Health Department: Consideration of a request to accept funds in the amount of $80,000.00 from the Office of Minority Health and Health Disparities awarded to the Chatham County Health Department

6. Funds Acceptance for Health Department: Consideration of a request to accept Small Capital Grant funds in the amount of $22,516.00 from the Division of Public Health

7. Funds Acceptance for Health Department: Consideration of a request to accept funds awarded to the Chatham County Health Department in the amount of $18,700.00 from the Physical Activity and Nutrition Branch

8. Funds Acceptance for Health Department: Consideration of a request to accept one-time Bonus funds awarded to the Chatham County Health Department in the amount of $1,766.00 from Federal Title X (Family Planning)

9. Records Retention and Disposition Schedule and Amendments: Consideration of a request to approve the Sheriff’s Records Retention and Disposition Schedule (Attachment)

10. Naming of Private Roads: Consideration of a request for the naming of private roads in Chatham County as follows: Beechwood Lane, Smith Overlook Way

11. Extension of Preliminary Plat Expiration: Consideration of a request by Nicolas P. Robinson, Attorney-at-Law on behalf of Polk-Sullivan, LLC, for a one (1) year extension of the development schedule for “The Glens” (f/k/a McBane Property Subdivision) to extend the final plat for Phase 3 to August 2011 (Attachments)

12. Extension of Final Plat Expiration: Consideration of a request by Karen M. Kemerait, Attorney-at-Law on behalf of Contentnea Creek Development Company for an extension of time for an additional eighteen (18) months to complete the necessary improvements and to submit the final plat for the Pennington South Subdivision and to change the subdivision name to "The Gentry" and the road names to "Gentry Drive", "Antebellum Way", "Julep Court", and "Pennington Court" (Attachments)

13. Extension of Final Plat Expiration: Consideration of a request by John W. Coffey, President, Coffey Grounds, Inc. for a revision to the existing development schedule for “Horizon Subdivision” to change the phasing schedule and to allow a one (1) year extension of final plat submittal dates for Phase Two and Phase Three (Attachments)

14. Northeast Big Woods Park Phase 1 Design and Construction Contract: Consideration of a request to award the Northeast Big Woods Park Phase 1 Design and Construction Administration Contract to ColeJenest and Stone/Susan Hatchell

15. Fiscal Year 2008-2009 Budget Amendments: Consideration of a request to approve Fiscal Year 2008-2009 Budget Amendments (Attachments: Additional Funds Amendments, Special Revenue Fund Amendments, Memo on Use of Contingency Funds)

16. Recreation Advisory Board Committee Appointment: Consideration of a nomination by Commissioner Kost to reappoint Andrew Allden to the Recreation Advisory Board

17. Home and Community Care Block Grant Committee Appointment: Consideration of a nomination by Chairman Lucier to appoint Janet Groce to the Home and Community Care Block Grant Committee

18. Home and Community Care Block Grant Committee Appointment: Consideration of a nomination by Commissioner Kost to appoint Carol Straight to the Home and Community Care Block Grant Committee

19. Agriculture Advisory Board Appointment: Consideration of nomination by Commissioner Cross to appoint Cathy Jones to the Agriculture Advisory Board

20. Appearance Commission Appointment: Consideration of a request to appoint Grimsley Hobbs to the Appearance Commission by the full Board

21. Revision by CRCED Treatment, Inc. to Conditional Use Permit: Consideration of a request by CRCED Treatment Inc. on Parcel #73288 for a revision to the conditional use permit for a 90 day extension to the one-year time frame, specifically for the approval in wastewater capacity and a certificate of occupancy as stated in Condition #10 (Attachments)

22. Text Amendment to Chatham County Watershed Protection Ordinance: Consideration of a request for a text amendment to the Chatham County Watershed Protection Ordinance to Section 303, Cluster Development, to delete provisions within the Pokeberry Creek drainage area, also referred to as hydrologic unit #03030002060010, allowing for lot densities to be located anywhere within a project area on parcels spanning multiple watershed districts (Attachments)

23. Text Amendment to Chatham County Watershed Protection Ordinance: Consideration of a request for a text amendment to the Chatham County Watershed Protection Ordinance to Section 505, Establishment of the Watershed Review Board, to designate the Environmental Review Board as the Watershed Review Board (Attachments)

24. Installment Purchase Contract for Briar Chapel Middle School: Consideration of a request to adopt:

1. Resolution of the Board of Commissioners of the County of Chatham, North Carolina, Authorizing the Negotiation of an Installment Financing Contract and Providing for Certain Other Related Matters Thereto

2. Resolution of the County of Chatham, North Carolina Declaring the Intent of the County of Chatham, North Carolina to Reimburse Itself for Capital Expenditures Incurred in Connection with the Construction and Equipping of a Middle School, Community College Facilities and a County Library from the Proceeds of Certain Tax-Exempt Obligations to be Executed and Delivered in Calendar Year 2009

25. The Public Input Session is held to give citizens an opportunity to speak on any item, which does not appear on the day’s Agenda. The session is no more than thirty minutes long and speakers are limited to no more than three minutes each. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.

BOARD OF COMMISSIONERS’ MATTERS

26. Public Hearing on Capital Improvements Plan (CIP): Public hearing to receive public comments on the proposed Capital Improvements Plan (CIP)

PLANNING AND ZONING
ZONING AND ORDINANCE AMENDMENTS

Items from November 17, 2008 Public Hearing – action continued from 1-26-09:

27. Preliminary Plat Approval: Consideration of a request by Lee Moore Capital Company for subdivision preliminary plat approval of "County Line Site”, consisting of 3 commercial subdivision lots and one exempt, over 10 acre tract, located off US #15-501 North, Williams Township (Attachments)

28. Request by Belmeade Farms, LLC to Rezone Parcels: Consideration of a request by Belmeade Farms, LLC to rezone approximately 194 acres, consisting of multiple parcel numbers located within the zoned portions of the subdivision plat for Belmeade Farms from RA-40 (residential/agricultural) to Conditional Use O & I (office and institutional) for a cemetery and memorial gardens, Center Township (Attachments)

29. Request by Belmeade Farms, LLC for Conditional Use Permit: Consideration of a request by Belmeade Farms, LLC for a conditional use permit for a cemetery and memorial gardens area as well as associated and ancillary structures and uses located on approximately 194 acres, Center Township (Attachments)

PUBLIC HEARINGS:

Continued from 1-26-09 public hearing:

30. Public Hearing by Redd Dog, LLC to Rezone Parcels: Public hearing to receive public comments on a request by Redd Dog LLC to rezone Parcels #2684 and #2683 (to be recombined) consisting of approximately 1.83 acres collectively, located at the corner of US #15-501 North and Woodbridge Drive, Baldwin Township, from RA-90 to Conditional Use Community Business District (Attachments)

31. Public Hearing by Redd Dog, LLC for Conditional Use Permit: Public hearing to receive public comments on a request by Redd Dog LLC for a conditional use permit on Parcels #2684 and #2683 (to be recombined) consisting of 1.83 acres collectively, located at the corner of US #15-501 North and Woodbridge Drive, for a “Veterinary clinics and hospitals with dog runs or equivalent facilities” business (Attachments)

BOARD OF COMMISSIONERS’ MATTERS

32. Liquor-By-The-Drink Discussion: Consideration of whether to put liquor-by-the-drink to a referendum vote

MANAGER’ S REPORTS

33. Manager’s Reports: The County Manager shall report on miscellaneous County business at this time.

COMMISSIONERS’ REPORTS

34. Commissioners’ Reports: Any Commissioner wishing to report on any County business may do so at this time.

ADJOURNMENT

Work Session
Henry H. Dunlap Building Classroom
2:00 PM

1. Highway #42 Water Line Options: Continuation of consideration of whether or not to extend water lines along a portion of Highway #42 to connect to Harnett County water line. Harnett County would then serve that portion of Highway #42 in Chatham County.(Cost Benefit Analysis Industrial Rate Attachment, Cost Benefit Analysis 3 flat rate Attachment, Cost Benefit Analysis 3 flat rate payback Attachment)

2. County Line Business: Update from Jim Willis, Erosion and Sedimentation Control Supervisor, on Notice of Violation (NOV) at construction site

3. Revaluation Update: Presentation of revaluation work summarizing methodology used, township averages, and recognition of tax office appraisers

4. Leadership Academy Presentation: Presentation by recently completed Leadership Academy Team of their issues project on Energy Conservation for County Government

5. Resolution on Jordan Lake Water Quality Rules: Consideration of a resolution to the General Assembly encouraging legislators to maintain Jordan Lake Rules as proposed and move up the implementation schedule (Email)

6. Board of Commissioners Budget Priorities: Discussion and consideration of budget priorities from recently completed Board Summit

7. Bynum Beach Plan: Review plan to landscape and utilization of Bynum Beach (Attachment: Letter)

 
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Official Chatham County, NC
 
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