Chatham Board of Commissioners meeting agenda - 5/19/08

PLEDGE OF ALLEGIANCE

APPROVAL OF AGENDA and CONSENT AGENDA

The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board.

Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or citizen.

The Consent Agenda contains the following items:

1. Minutes: Consideration of a request for approval of Board Minutes for regular meeting held May 05, 2008 , work session held May 05, 2008 , and joint Board of Commissioners and Planning Board meeting held May 12, 2008

2. Tax Releases and Refunds : Consideration of a request to approve tax releases and refunds

3. Naming of Private Roads in Chatham County : Consideration of a request from citizens for the naming of private roads in Chatham County as follows:

A. Hocochic Forest B. Oak Leigh Drive

4. Chatham County Housing Authority Board Reappointment : Consideration of a request to reappoint Betty Wilson to the Chatham County Housing Authority Board by the full Board

5. Environmental Review Board Appointment : Consideration of a request to appoint Catherine Bollinger to the Environmental Review Board by Commissioner Cross

6. Environmental Review Board Appointment : Consideration of a request to appoint Martha Girolami to the to the Environmental Review Board by Commissioner Thompson

7. Voting Equipment Declared as Surplus : Consideration of a request to declare certain items of voting equipment as surplus property and authorize disposal of said equipment by private negotiation and conveyance to other governments

END OF CONSENT AGENDA

PUBLIC INPUT SESSION

8. The Public Input Session is held to give citizens an opportunity to speak on any item, which does not appear on the day’s Agenda. The session is no more than thirty minutes long and speakers are limited to no more than five minutes each. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.

BOARD OF COMMISSIONERS’ MATTERS

9. Public Hearing on the Chatham County Fiscal Year 2008-09 Budget : Public hearing to receive public comments on the Chatham County Fiscal Year 2008-2009 Manager’s Recommended Budget

PLANNING AND ZONING

10. Development Schedule Approval for Lystra Road Subdivision : Consideration of a request by Karen M. Kemerait, attorney with Blanchard, Miller, Lewis & Styers, P. A., on behalf of the Dornoch Group for approval of a development schedule for the Lystra Road Subdivision (59 lots on 144 acres, located off SR #1721, Lystra Road) ( Attachments )

11. Revision to Existing Development Schedule for Cooper Subdivision : Consideration of a request by Karen M. Kemerait, attorney with Blanchard, Miller, Lewis & Styers, P. A., on behalf of Contentnea Creek Development Company for an approval of a revision to an existing development schedule for Cooper Subdivision ( Attachments )

Zoning and Ordinance Amendments:

12. Conditional Use Permit Renewal : Consideration of a request by Christopher M. Fortunes, dba Evergreen Companies, Inc. for a Conditional Use Permit “renewal” for a landscaping business, lawn and garden shop, and florist shop located on Parcel No. 71030, at 11115 US #64 E, New Hope Township ( Attachments )

Public Hearings:

13. Public Hearing Request for Search Ring Approvals : Public hearing to receive public comments on a request by Verticality, Inc. to request search ring approvals for six (6) proposed new cell towers in the County ( Attachments )

14. Public Hearing Request for Revision to Existing Conditional Use Permit : Public hearing to receive public comments on a request by William Jeffrey House for a revision to an existing conditional use permit for a private and public campground located at on the Moncure School Road, Haw River Township, Parcel #11257, on approximately 10.35 acres, to include an area for boat and recreational vehicle on-site storage ( Attachments )

15. Public Hearing Request for Revision to Conditional Use Permit for Polk Center : Public hearing to receive public comments on a request by Jerry Turner & Associates on behalf of HBP Properties, Inc. (Brantley Powell) for a revision to the conditional use permit for Polk Center, located off US Highway #15-501 N, Baldwin Township, approved for a Conditional Use B-1 zoning district for a shopping center on October 16, 2006, to allow an extension of Condition # 13 to extend a new expiration date of two years (October 16, 2010) to begin construction ( Attachments )

16. Public Hearing for Conditional Use B-1District : Public hearing to receive public comments on a request by Chatham Development Corporation for a Conditional Use B-1 District located on Parcel #80203, located off US Highway #64 E, New Hope Township, on approximately 15.16 acres ( Attachments )

17. Public Hearing for Conditional Use B-1 Permit : Public hearing to receive public comments on a request by Chatham Development Corporation for a Conditional Use B-1 Permit located on Parcel #80203, located off US Highway #64 E, New Hope Township, on approximately 15.16 acres for a boat and recreational vehicle storage facility ( Attachments )

18. Public Hearing on Moratorium Extension : Public hearing to receive public comments on the moratorium extension

PUBLIC WORKS

Public Hearing:

19. Public Hearing on the Financing of the Western Transmission Lines : Public hearing to receive public comments on the financing of the western transmission lines

20. Southeast Chatham County Water District Contract : Consideration of a request to award the Southeast Chatham County Water District - Contract 1, in the amount of $3,498,271.75 to Sanford Contractors, subject to review by the County Attorney and authorize the Chairman to execute

21. Water Intake Service Agreement with Cary and Apex : Consideration of a request to approve Amendment #3 to the Water Intake Service Agreement to extend the agreement until June 30, 2009

MANAGER’ S REPORTS

22. Manager’s Reports: The County Manager shall report on miscellaneous County business at this time.

COMMISSIONERS’ REPORTS

23. Commissioners’ Reports: Any Commissioner wishing to report on any County business may do so at this time.

ADJOURNMENT

Work Session

Dunlap Building Classroom 2:00 PM

1. Chatham County Fiscal Year 2008-2009 Manager’s Recommended Budget

2. Discussion of Justice Building lease on Salisbury Street

3. Consideration of an “Agreement Between Chatham and Durham Respecting Water Sales