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Chatham Board of Commissioners meeting agenda - 3/19/12

Posted Monday, March 19, 2012

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Pittsboro, NC - The Chatham County Board of Commissioners will meet on Monday, March 19 at the Agricultural Building auditorium in Pittsboro, NC at 2 p.m. for a work session and at 6 p.m. for a regular meeting.

INVOCATION and PLEDGE OF ALLEGIANCE

CALL TO ORDER

ORGANIZATION OF THE BOARD

County Attorney presiding: Election of Chair and Vice Chair

APPOINTMENT OF THE CLERK TO THE BOARD

APPROVAL OF AGENDA and CONSENT AGENDA

The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or citizen. The Consent Agenda contains the following items:

1. Minutes: Approval of Board Minutes for the Regular Meetings held January 17, 2012 and February 20, 2012, Work Session held January 17, 2012 and Special Meeting held February 6, 2012

2. Family Visitation Services (court related) “FVS” Grant Request: Vote on a request to approve FVS’s request for the Safe Havens, Dept of Justice, Supervised Visitation & Exchange Project Grant funded by the DOJ: Office on Violence Against Women

3. Lease extension with Rosemary Street Properties: Vote on a request to approve the lease extension for rental property for the Sheriff's Office (Attachment)

4. Board of Commissioners’ 2012 Meeting Calendar: Approval of a request to adopt the Resolution Setting the Time and Place for Meetings of the Chatham County Board of Commissioners for Calendar Year 2012 (Resolution and Calendar)

5. Resignation from the Board of Equalization and Review: Vote on a request to approve the resignation of Bart Dunn as an alternate on the Board of Equalization and Review

6. Appointment for the Board of Equalization and Review: Vote on a request to appoint Brenda Turner as an alternate, by the full Board, to the Board of Equalization and Review

7. Re-Appointment to the Solid Waste Advisory Committee (SWAC): Vote on a request to re-appoint Patrick Barnes, by Commissioner Petty, to the SWAC Committee for a 3-year term

8. Appointment to Triangle South Workforce Development Board: Vote on a request to appoint Mary Millard, by the full Board, as a private sector member serving a four-year term to end June 30, 2016

9. Appointment to the Library Advisory Committee: Vote on a request to approve the appointment of Graciela Robinson, by Commissioner Cross, to serve a three year term ending June 30, 2015

10. Appointment to the Environmental Review Advisory Committee: Vote on a request to approve the appointment of David Mattison, by Commissioner Cross, to serve a three year term ending June 30, 2015

11. Appointment to the Environmental Review Advisory Committee: Vote on a request to approve the appointment of Robert Soots, by Commissioner Petty, to serve a three year term ending June 30, 2015

12. Appointment to the Environmental Review Advisory Committee: Vote on a request to approve the appointment of Joan McClean, by Commissioner Stewart, to serve a three year term ending June 30, 2015

13. Appointment to the Joint Committee on Nursing Homes, Adult Care and Family Care Homes: Vote on a request to approve the appointment of Barbara Benjamin to a one-year term by the full Board

14. Appointment of Non-Profit Review Panel Volunteers: Vote on a request to appoint all applicants to the Non-Profit Review Panel

15. Child Abuse Prevention Month: Vote on a request to adopt a resolution proclaiming the month of April 2012 as Child Abuse Prevention Month

16. Earth Month 2012 Proclamation: Vote on a request to adopt a resolution proclaiming the month of April 2012 as Earth Month in Chatham County (Resolution)

17. Sexual Violence Awareness Month: Vote on a request to adopt a resolution proclaiming the month of April 2012 as Sexual Violence Awareness Month (Resolution)

18. DOT Road Maintenance Abandonment Resolution: Vote on a request to approve a resolution to abandon road maintenance on SR #2162, also known as Mark Teague Road (Resolution)

19. YMCA Lease Extension: Vote on a request to approve the YMCA’s Lease Extension through June 30, 2014 (Lease Extension Agreement, Original Lease)

20. Family Planning Bonus: Vote on a request to accept Family Planning Bonus funds in the amount of $2,240.00 awarded to the Health Department

21. Chatham County Board of Adjustment: Vote on a request to allow Chatham County flexibility in appointing its Board of Adjustment (BILL DRAFT 2011-LB-407 [v.1] (02/27)

END OF CONSENT AGENDA

PUBLIC INPUT SESSION

22. The Public Input Session is held to give citizens an opportunity to speak on any item. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not give their time to another speaker. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.

PLANNING ITEMS

23. Revision to Briar Chapel Phase 4 and Phase 5 Final Plats: Vote on a request by Mike Sanchez, P.E., John R. McAdams Company, Inc. on behalf of Briar Chapel for Phase 4 and Phase 5 -- Conversion of 3 existing Lots #246, #446, and #480 to common area to accommodate off- street parking (Link)

PUBLIC HEARINGS

Miscellaneous:

24. Public Hearing for Telecommunication Tower Search Ring: Public hearing to receive public comments on a request for search ring approval from Matthew Danielson with Raleigh Towers to locate a telecommunications tower within the northeastern portion of the County (Link)


Legislative:


25. Public Hearing For Text Amendments to Section 10.13 of the Chatham County Zoning Ordinance: Public hearing to receive public comments on a request by Kent Dickens for a text amendment to the Chatham County Zoning Ordinance to add boat storage facility and recreational vehicle storage to the list of permitted uses under the Industrial Light and Industrial Heavy zoning classifications. (Link)

26. Public Hearing for Text Amendments to the Chatham County Zoning Ordinance: Public hearing to receive public comments on a request by the Chatham County Board of Commissioners for text amendments to the Zoning Ordinance to modify the following sections as described below: (Link)

Section 3, Revise the bona fide farm exemption

Section 4, Districts Established – Delete references to districts that will change to conditional zoning districts

Section 5, Conditional Use Districts – Change section to refer to new requirements for conditional zoning districts

Section 7, Definitions – Modify definitions

Section 10, Schedule of District Regulations –Revise to refer to new conditional zoning districts

Section 11.3, Environmental Impact Assessment - specify that environmental impact assessment is only required for non-residential projects and mixed use districts

Section 13, Lighting – allow internally-illuminated signs, delete amortization requirement for vehicular canopy lighting

Section 15, Regulations Governing Signs – Specify that signs in the right-of- way are regulated by NCDOT

Section 17, Conditional Use Permits – Revise procedures

Section 18, Board of Adjustment – delete Table 2

Section 19, Amendment to Zoning Ordinance – Revise provisions for parties that can apply for a rezoning, specify different procedures for citizen-initiated amendments and county-initiated amendments

Section 20, Enforcement – delete stop work order, clarify issuance of Notice of Violation

Section 21, Penalty for Violations – delete stop work order

Section 23, Effects Upon Outstanding Conditional Use Permits – add procedure for termination of conditional use permits

Section 29, Index – delete entire section

27. Public Hearing for Text Amendments to Sections 11 and 22 of the Countywide Lighting Ordinance: Public hearing to receive public comments on a request by the Chatham County Board of Commissioners for text amendments to sections 11 and 22 of the Countywide Lighting Ordinance to allow internally-illuminated signs and delete the amortization requirement for vehicular canopy lighting (Link)

28. Public Hearing for Text Amendments to Section 7 of the Chatham County Subdivision Regulations: Public hearing to receive public comments on a request by the Chatham County Board of Commissioners for text amendments to sections 7.2 and 7.7 of the Subdivision Regulations to clarify conservation subdivision standards and review procedure (Link)

29. Public Hearing to Rezone Acreage from R-1 Residential to CU-NB Conditional Use Neighborhood Business: Public hearing to receive public comments on a request by George Farrell on property located at 306 McGhee Road, Parcel

#74986, to rezone approximately 2.096 acres of the 10.01 acre tract from R-1

Residential to CU-NB Conditional Use Neighborhood Business, Williams

Township (Link)

Evidentiary - Quasi-Judicial:

30. Public Hearing for Conditional Use Permit for Boat and RV Storage Facility: Public hearing to receive public comments on a request by George Farrell on property located at 306 McGhee Road, Parcel #74986, for a conditional use permit for a boat storage facility and recreational vehicle storage facility on approximately 2.096 acres of the 10.01 acre tract, Williams Township (Link)

31. Public Hearing for Revision to Existing Conditional Use Permit for Jessie Fearrington: Public hearing to receive public comments on a request by Scott Thomas, on behalf of Jessie Fearrington, for property located at the corner of US 15-501 N and Morris Road, Parcel #65232, to remove approximately .322 acres from the existing conditional use permit to be recombined with property owned by the North Chatham Fire Department (Link)

32. Public Hearing for Conditional Use Permit for Daycare Center: Public hearing to receive public comments on a request by Talitha Sanders and Ellen Martin for a conditional use permit on Parcel #75481, located at 235 Easy Street, Baldwin Township, on 4.564 acres for a daycare center for 15 or fewer children (Link)

33. Public Hearing for Revision to Existing Conditional Use Permit for Briar Chapel: Public hearing to receive public comments on a request by NNP Briar Chapel, LLC for a revision to the existing conditional use permit for the Briar Chapel compact community to clarify certain language, acknowledge certain completed commitments, and revise the master site plan to provide additional flexibility with the remaining undeveloped lands, Baldwin and Williams Townships (Link)

MANAGER’ S REPORTS

34. Manager’s Reports: The County Manager shall report on miscellaneous County business at this time.

COMMISSIONERS’ REPORTS

35. Commissioners’ Reports: Any Commissioner wishing to report on any County business may do so at this time.

ADJOURNMENT

Work Session

Begins at 2:00 PM

1. Public Input Session is held to give citizens an opportunity to speak on any item, which does not appear on the day’s Agenda. The session is no more than thirty minutes long to allow as many as possible to speak. Speakers are limited to no more than three minutes each and may not concede their time to another speaker. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.

2. Update on DCHC MPO Population and Employment Projections (Attachment)

3. Economic Development Corporation Update

4. OPC Mental Health: Receive update and vote on a request to approve Resolution Regarding Governance for Consolidated Public Mental Health Entity Operating as a Managed Care Organization (Resolution, Governance & Oversight Board Outlines, NCGS 122C-118.1)

5. Resolution Authorizing Condemnation to Acquire Certain Property: Vote on a request to approve a Resolution Authorizing Condemnation to Acquire Certain Property (Resolution, Map)

6. Update and Discussion of Jail Operating Costs: Give staff a decision on whether to proceed with the jail project based on revised operating costs

7. Discussion of funding of arts organizations: Decide on how to fund arts organizations and give staff direction on the funding for the Arts Incubator/community college lease

8. Closed Session to discuss matters within attorney client privilege

 
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