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Chatham Board of Commissioners meeting agenda - 8/02/10

Posted Saturday, July 31, 2010

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The Chatham County Board of Commissioners will meet on Monday, August 2 at the District Courtroom in Pittsboro, NC at 6 p.m.




The Board of Commissioners uses a Consent Agenda to act on non-controversial and routine items quickly. The Consent Agenda is acted upon by one motion and vote of the Board. Items may be removed from the Consent Agenda and placed on the Regular Agenda at the request of a Board member or citizen. The Consent Agenda contains the following items:

1. Minutes: Approval of Board Minutes for Regular Meetings held July 19, 2010 and June 21, 2010 , and Work Session held on July 19, 2010

2. Annual Settlement and Order of Collection : Approval of Annual Settlement and Order of Collection

3. Water System Backflow and Cross Connection Control Ordinance : Approval of a request to adopt the water system Backflow and Cross Connection Control Ordinance ( Ordinance )

4. Design Task Order for the Chatham County-City of Durham Water System Interconnection Upgrade : Approval of the McGill Associates design Task Order for the Chatham County-City of Durham Water System Interconnection Upgrade and authorize the County Manager to sign the agreement ( Agreement )

5. Department of Social Services Contracts: Approval of Department of Social Services Contracts as follows:

1. Carol J. Holcomb, Attorney-at-Law ( Contract )

2. Chatham Transit Network ( Contract )

6. Retire and Award Service Weapon : Approval of a request to surplus and to award the service weapon to Sergeant Joseph Edwards on the event of his retirement from the Chatham County Sheriff's Office.

7. Retire and Award Service Weapon : Approval of a request to surplus and to award the service weapon to Deputy Elizabeth Eubanks on the event of her retirement from the Chatham County Sheriff's Office.

8. Human Relations Commission Reappointment : Approval of reappointment of Roy Barnes to the Human Relations Commission by Commissioner Vanderbeck

9. Orange Chatham Person (OPC) Board Reappointment : Approval of reappointment of Richard Edwards to the OPC Board by Commissioner Lucier

10. Waiver from Section 9 of Compact Communities Ordinance : Request by Karen M. Kemerait, Attorney-at-Law, Styers & Kemerait, on behalf of Newland Communities and the John R. McAdams Company for a waiver, including the mitigation plan, from Section 9 of the Compact Communities Ordinance, pursuant to Section 15 of the Compact Communities Ordinance ( Link , Plan and Attachment 2 ) waiting on this attachment

11. Renewal of the Emergency Medical Franchise : Approval of a request for Emergency Medical Franchise to all of the EMS, Rescue Squads and Fire Departments ( Attachment A )



12. Public Input Session is held to give citizens an opportunity to speak on any item, which does not appear on the day’s Agenda. The session is no more than thirty minutes long and speakers are limited to no more than five minutes each. Speakers are required to sign up in advance. Individuals who wish to speak but cannot because of time constraints will be carried to the next meeting and given priority. We apologize for the tight time restrictions. They are necessary to ensure that we complete our business. If you have insufficient time to finish your presentation, we welcome your comments in writing.


Public Hearing:

13. Rural Operating Assistance Program : Public hearing to receive public comments on the FY 2010-2011 Rural Operating Assistance Program (ROAP) Funding Agreement as required by the North Carolina Department of Transportation and approval of recommendations for the allocation of FY 2010-2011 ROAP funds as presented ( Certified Statement )


14. Update on the Chatham County Historic Courthouse


15. Employees of the Month: Presentation of July and August Employees of the Month

16. FirstHealth EMS Agreement : Approval of EMS Agreement between Chatham County and FirstHealth of the Carolinas, Inc. to provide emergency medical services at the paramedic level ( Contract and Amendment )


17. Resolution Pertaining to Borrowing of Funds for Judicial Center : Approval of a request to adopt a Resolution Pertaining to the Borrowing of Funds from the United States Department of Agriculture Rural Development for the Construction of the Judicial Center and presentation of the letter of commitment ( Letter , Resolution and Operating Budget )


18. Manager’s Reports: The County Manager shall report on miscellaneous County business at this time.


19. Commissioners’ Reports: Any Commissioner wishing to report on any County business may do so at this time.


Work Session

1. Agrarian Growth Zone Designation: Approval of request by the Economic Development Corporation to apply for Agrarian Growth Zone designation for two contiguous block groups in Siler City (Attachments: Application , Map , Resolution and Description of Boundaries )

2. Green Team Members and Their Projects : Introduction of Green Team Members and their projects ( Environmental Leadership Policy (ELP) , Green Purchasing Policy , Emergency Ride Home (ERH) Policy , ERH Form )

3. BOC Goals for Fiscal Year 2010-2011 : Review and discuss updated goals for FY 2010-2011

4. Budget Critique for FY 2010-2011 Budget : As part of the budget process staff seeks feedback from the Board of Commissioners about various aspects of the budget process. (i.e. what went well, what areas might need improvement, etc.)

5. Department Evaluation Process : Approve departments/functions to be included in the department evaluation process. The manager recommends bookmobile service, staff attorney, substance abuse programs, and grounds maintenance.

6. Pittsboro Library Recommendation: The Town of Pittsboro recently requested the Board of Commissioners to return the current Pittsboro building to the town. The Board has requested staff recommendations prior to making a decision. Staff is prepared to give recommendations.

7. Pittsboro Bus Express Update : Review of the status of contract for Chatham/Pittsboro/Chapel Hill transportation service.

8. US Highway #64 Update: Status of comments request by the Board of Commissioners to various advisory boards for their thoughts regarding the proposed US 64 corridor plan put forth by NC DOT.

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